Keep it short and simple business writing

Yet, writing is one of the last skills that people seem to want to work on. With the amount of email that you probably send out each day, it is vital that you know how to write intelligently.

Keep it short and simple business writing

The task of writing clearly and simply has never been either clear or simple. In fact, it can be one of the most difficult of all writing tasks. Clear and simple writing is an art to which many aspire and few achieve. Even so, the understandability of web content depends upon clear and simple writing.

keep it short and simple business writing

Unclear or confusing writing is an accessibility barrier to all readers, but can be especially difficult for people with reading disorders or cognitive disabilities.

To complicate matters, the "rules" of clear and simple writing in English may not apply at all in other languages, or even between cultures that speak the same language.

Many English-speaking countries value directness and explicitness in written communication. Other cultures feel that this style is too blunt, and perhaps even insulting to readers. Despite the difficulties in defining the meaning of "clear and simple" writing, the suggestions in this section may still benefit writers of web content.

Business documents - keep it short & simple - Jakki BendellJakki Bendell

The suggestions serve as general guidelines for writing clear and simple English, primarily from an American English perspective. Those who write in other languages should seek resources that apply specifically to those languages.

Not everyone reads at the same level or has the ability to understand text content, even when presented clearly and simply. The guidelines presented below will improve readability for many people, but not for all.

General Guidelines The guidelines presented here are not a complete list, nor do they apply to every situation, but they are a good starting point.

Writers who take these guidelines seriously are more likely to write clearly and simply.


Organize your ideas into a logical outline—before and during the writing process This may be the most important guideline of all. You have to think clearly about a topic in order to communicate it clearly.

The organization process is ongoing, starting before any words are written and continuing throughout the entire process. There is nothing wrong with reorganizing a paper as you write it. If it does, great! If not, try again!

Here are some thoughts by accomplished writers about the need to organize ideas: Example In a simplified format, here is a structural analysis of ideas for a paper about baldness: There are advantages to being bald. Body Tell them Main idea 1: They can cut their own hair what remains of it with a razor or clippers.

They only have to dry their head with a towel after showering, and are then free to move on to other more relevant activities, like reading the comics, practicing yoga, or climbing trees.

Review and Conclusion Tell them what you told them Baldness allows for some under-appreciated conveniences in life, in terms of haircuts, styling, and windy days. You ought to consider being bald. Stick to the point The more you stray from your main point, the less likely people will be to remember it.

Make it interesting Capture the attention of your readers by including relevant details that motivate them to continue reading.The task of writing clearly and simply has never been either clear or simple.

In fact, it can be one of the most difficult of all writing tasks. Clear and simple writing is an art to which many aspire and few achieve. To improve clarity, apply the KISS (keep it short and simple) formula to writing business messages.

The Johnson folder is code red and must be handled offline and across cross-functional departments in the accounting section of this firm.

Writing For Business – Keep It Short And Simple The typical executive today spends approximately per cent of their time writing.

Yet, writing is one . Feb 27,  · “Genius is the ability to reduce the complicated to the simple.” C. W. Ceran I consider myself to be a somewhat intelligent person, but when someone explains a new .

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Use Short, Simple Sentence Constructions. Keep subject, verb, and object together. is used in technical, academic, and more formal types of writing that can be unclear and complex, but business writing must be clear and straightforward.

keep it short and simple business writing

When you find yourself wanting to use complex punctuation, start a new sentence instead. Write clear. Luckily, the KISS (Keep It Short & Simple) acronym can help keep you, and your readers, relatively sane.

We all know that business is becoming more complex by the day. But it’s a mistake to think that complex ideas need complicated means of expression.

Style 1: Use Short, Clear, and Complete Sentences